Category: Email

You may use “Conditional Formatting” to color emails sent from a specific sender: Click “View”. In the “Current View” group, click “View Settings”. In the “Advanced View Settings” dialog box, click “Conditional Formatting”. In Conditional Formatting box, click “Add”. Enter a name for the rule. Click “Font”. Under “Color”, choose the color you want. Click “OK”. Click “Condition”. In the “From” box, choose the sender name from the Address […]

On the Home tab, click “New Email”. Click the “Message” tab. In the Include group, click “Signature”, and then click “Signatures”. On the “E-mail Signature” tab, click “New”. Type a name for the signature, and then click “OK”. In the “Edit signature” panel, type the text you want to include in the signature. You can […]

When composing a new email, switch to the “Options” tab > “Show Fields” group and press the “Bcc” button. From now on you will always see the Bcc box when composing an email. If you want to hide a BCC box, simply click the “BCC” button again.

Select “File” > “Open & Export” > “Other User’s Folder”. Click on the “Name” button. Select the user and then click “OK” button.

“Conversations View” make messages that share the same subject appear as a group or collection of messages. You may turn on the conversations view by the following steps: Click “View” > “Show as Conversations”. Click “All folders” or “This folder”.

The main difference between “Folder Sharing” and “Delegation” is that “Delegation” empowers the delegate(s) with the right of sending email on behalf of user who allowed the delegation, where “Folder Sharing” only empowers specific individual to access specific resource in the outlook account, such as email folders, contacts, and calendars.

To turn off the Reading Pane, please go to “View” > “Reading Pane” and select “Off”.

You may use “Mail Merge” in MS word to send the list of similar email to list of recipients individually.   Preparation: Please prepare an excel file that contains the list email addresses you need to send.   Steps: In Word 2013, on the“Mailings” tab, in the “Start Mail Merge” group, click “Start Mail Merge”, select “E-Mail Messages”. On […]

By default, all email format are Rich Text format (RTF) document. When graphics are inserted in the email, it is stored as uncompressed form. Therefore, the email size will be larger when you insert a large graphic. In order to reduce the size of the email which contains graphics, please change the email format to […]

You may be delegated to access to specific user’s mail box before sending an email on behalf of someone: Open delegated mailbox. In “Mail”, click “Home” > “New Email”.