Category: Outlook Client

You may be delegated to access to specific user’s mail box before sending an email on behalf of someone: Open delegated mailbox. In “Mail”, click “Home” > “New Email”.

Click the “File” tab, and then click the “Info” tab in the menu. Click “Automatic Replies (Out of Office)”. Select the “Send Automatic Replies” check box. If you want to specify a set time and date range for replies, please select the “Only send during this time range”check box. Then set the “Start time” and the “End time”. In […]

You may schedule the time for sending out an email with the following steps: In the message, on the “Options” tab, in the “More Options” group, click “Delay Delivery”. Under “Delivery options”, select the “Do not deliver before” check box, and then select the delivery date and time that you want. Click “Send”. Remarks: After […]

You may reduce the picture size by “Compress Pictures”. Select the picture need to be compressed. Under “Picture Tools”, on the “Format” tab, in the “Adjust” group, click “Compress Pictures”. To compress the selected pictures only and not all of the pictures in the document, please select the “Apply only to this picture” check box. […]

“Clean Up Conversation” helps to evaluate the contents of each message in the Conversation. If a message is completely contained within one of the replies, this message will be deleted. Go to “Home” tab, in the “Delete” group, click “Clean Up”. Choose one of the following: “Clean Up Conversation” – to review and delete redundant […]

In Outlook 2013, you can recall and replace messages that recipients that have not read or moved out from their Inboxes. In Mail, click “Sent Items”. Open the message you want to recall or replace. On the “Message” tab, in the “Move” group, click “Actions”, and then click “Recall This Message”. Click “Delete unread copies […]

You can use “Reading Pane” to preview the emails without marking them as read. To turn on the Reading Pane, please go to the “View” menu, and point to “Reading Pane”, and then click “Right” or “Bottom”.

You may do a mailbox-wide search to search all folders in your mail box. Click in the Search field above your message list or press “CTRL” + “E”. On the “Search” tab, in the “Scope” group, select “Current Mailbox” to search through all email folders in your current mailbox. Type the keyword to search your […]

Select “File” > “Account Settings” > “Delegate Access”. The Delegates dialog box will be displayed. Click the “Add” button to select delegate(s). Notes: The delegate(s) must have a UM outlook email account. Define the access rights for the select person in the “Delegate Permission” dialog box. Check the “Automatically send a message to delegate summarizing […]

Click “Message”tab, and select “Follow Up”. Click “Add Reminder”. Enter the date and time for the dialog box to appear.